Before the pandemic hit, many boards had been getting ready to go digital. This means it’s more crucial to communicate effectively even when you’re not meeting face-to-face. Some of the methods that work well in person meetings may not work for online communication. However just a few small changes can make a huge difference.
Set an appointment to talk via video calls https://board-portal.blog/what-is-customer-segmentation/ or emails. A schedule can prevent members from falling behind on communications and will ensure that they check their emails frequently regardless of whether or not it’s a day for meetings.
Utilize video conferencing and screen sharing to give your board members a full experience of in-person collaboration. These tools facilitate visual and audio communication, which is crucial to build trust within your team.
Make sure you assign a person to take notes during your meetings. This person should be able record all motions verbatim. This includes who made the motion and how it was seconded.
Your virtual collaborators will feel more connected if you use a whiteboard with real-time marking. Freehand is a well-known choice because it allows users to draw using markers on a whiteboard and it also comes with a group chat option. It isn’t able to share files or documents, so if you want to communicate audio, visually or in text outside of the board, you’ll need a different app. Another option is Mural, which is a tool for drawing whiteboards with advanced features that are well-suited for teams of all sizes and which is compatible with other apps for added functionality.
